General Way Of Writing Report – This post has the complete ways of How to write a report. Readers should pay close attention as this may help in any project targeted at. Read more
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Get to more on Reports generally this involve presenting your investigation and analysis of information or an issue, recommending actions and making proposals. Thumb Up. 😉
As a matter of fact, there re many different types of reports, which includes;
- Scientific and research reports,
But be that as it may the basic steps for writing them are the same.
These are outlined below.
Readers who need more guidelines can also view this article
Choose Carefully ‘Terms of reference’
Always choose carefully terms of reference for your report, read your instructions and any other information you’ve bin given about the report, and think about the purpose of the report:
- Firstly what is it about?
- Secondly, what exactly is needed?
- Why is it needed?
- When do I need to do it?
- Lastly, who is it for, or who is it aimed at?
As a matter of fact this can only help you draft your Terms of reference.
Set Best procedure Standard
Setting best procedures simply means planning your investigation or research, and how you’ll write the report. Ask yourself:
- What kind of information do I need?
- Do I really need to do any background reading?
- As a matter of fact, what articles or documents do I need?
- Also, do I need to contact the library for assistance?
- Do I need to interview or observe people?
- Do I have to record data?
- Lastly, how will I go about this?
At the end of you answering these questions, you would have been able to draft the procedure section of your report, which outlines the steps you’ve taken to carry out the investigation.
Locate the information
First and foremost to locate the information, you must have to read written material, observe people or activities, and/or talk to people.
Also, make sure the information you get is relevant and appropriate very important in achieving success.
Check the assessment requirements and guidelines and the marking schedule to make sure you’re on the right track. If you’re not sure how the marks will be assigned contact your lecturer.
What you find out will form the basis, or main body, of your report – the findings.
For more on finding information:
General Way Of Writing Report
Build Good structure
Reports generally have a similar structure, but some details may differ. How they differ usually depends on:
- The type of report – if it is a research report, laboratory report, business report, investigative report, etc.
- How formal the report has to be.
- The length of the report.
Depending on the type of report, the structure can include:
- A title page.
- Executive summary.
- An introduction.
- Terms of reference.
- The sections, of a report usually have headings and subheadings, which are usually numbered
Draft Introduction part of your report
Draft Introduction part of your report – Once you have your structure, write down the headings and start to fill these in with the information you have gathered so far. By now you should be able to draft the terms of reference, procedure and findings, and start to work out what will go in the report’s appendix.
The findings are result of your reading, observations, interviews and investigation. They form the basis of your report. Depending on the type of report you are writing, you may also wish to include photos, tables or graphs to make your report more readable and/or easier to follow.
General Way Of Writing Report
As you are writing your draft decide what information will go in the appendix.
These are used for information that:
- is too long to include in the body of the report, or
- Lastly, supplements or complements the information in the report. For example, brochures, spreadsheets or large tables.
Overview your findings and draw conclusions
The conclusion is where you analyse your findings and interpret what you have found. To do this, read through your findings and ask yourself:
- First and foremost, what have I found?
- Afterwards what’s significant or important about my findings?
- Lastly, what do my findings suggest?
For example, your conclusion may describe how the information you collected explains why the situation occurred, what this means for the organisation, and what will happen if the situation continues (or doesn’t continue).
Don’t include any new information in the conclusion.
Recommendations re what you think the solution to the problem is and/or what you think should happen next.
To help you decide what to recommend:
- Reread your findings and conclusions.
- Think about what you want the person who asked for the report should to do or not do; what actions should they carry out?
- Check that your recommendations are practical and are based logically on your conclusions.
- Ensure you include enough detail for the reader to know what needs to be done and who should do it.
Your recommendations should be written as a numbered list, and ordered from most to least important.
Draft the executive summary and table of contents
Some reports require an executive summary and/or list of contents. Even though these two sections come near the beginning of the report you won’t be able to do them until you have finished it, and have your structure and recommendations finalized.
An executive summary is usually about 100 words long. It tells the readers what the report is about, and summarise the recommendations.
Gather a reference list
This is a list of all the sources you’ve referred to in the report and uses APA referencing.
Review your draft report
It is always important to revise your work. Things you need to check include:
- Firstly, Check assignment question, the instructions/guidelines & marking schedule to make sure.
- That the required sections re included, and are in the correct order.
- That your information is accurate, with no gaps.
- If your argument is logical. Does the information you present support your conclusions and recommendations?
- Also, that all terms, symbols and abbreviations used have bin explained.
- That any diagrams, tables, graphs and illustrations re numbered and labelled.
- That the formatting is correct, including your numbering, headings, are consistent throughout the report.
- Lastly that the report reads well, and your writing is as clear and effective as possible.
You might need to prepare several drafts before you re satisfied. If possible, get someone else to check your report.